TOPS is a complete enterprise-level solution designed to run your business and includes a comprehensive array of back-office administrative and management functions:
- Sales invoicing - multiple formats, drafts, copies, PDF electronic versions, etc.
- Self-bill and customer rate confirmation administration. More and more customers self-bill or expect invoices as confirmed by them.
- Non-job sales invoicing (contract vehicles, fuel, etc.)
- Rate confirmations - ensure subcontractor invoices are correct and easily identifiable
- Purchase invoice allocation ensuring that supplier invoices are not paid twice and you remain firmly in control of your costs. Suppliers can be measured in terms of their profitability.
- Purchase order book - for all non-job related costs (fuel, servicing, etc.)
- Non-job purchase invoicing
- Subcontractor self-bill invoicing
- Subcontracted-in vehicle administration
- Interfaces to all major accounting packages, including Agresso, Navision, Sage, Pegasus, Access, etc.
- Stock control system (for tyres, spares, fuel, etc.)
- Payroll interface to import costs from your drivers payroll system and link them to the trucks they've been driving.
We take great pride in the tariff and mileage facilities within TOPS. Autorating jobs brings with it enormous benefits.
- Integrated mileage calculator
- Personalised town or geozone mileages
- Pence per mile or fixed mileage band rates
- Zone tariffs based on weight, volume, number of packages, etc.
- Import and export to and from Excel
TOPS also provides you with a vast array of financial management reports. Whether it is up-to-the-minute revenue and cost projections for today's jobs, or historical trends of a specific customers profitability that you are looking for, you'll find a report to suit your requirement. Accruals reports and fleet management cost and revenue reports are also fully catered for.